Secretary
International Coaching Federation (ICF) Netherlands
Are you highly organized, detail-oriented, and passionate about governance and supporting a professional community? ICF Netherlands is seeking a Secretary to ensure the smooth operation of our Board and maintain high standards of compliance and record-keeping.
This is a unique opportunity to contribute to the foundation of our chapter’s effectiveness and integrity, while collaborating with a dedicated and professional Board. In this role, you will play a key part in maintaining accurate records, supporting governance processes, and ensuring alignment with ICF Global requirements.
You will work closely with Board members to ensure transparency, continuity, and efficiency in all chapter operations.
This is a volunteering role!
● Promote ICF Vision, Mission, Values, and Strategic Plan initiatives
● Maintain accurate, current, and secure records of Board and chapter proceedings
● Ensure compliance with ICF Global requirements and relevant regulations
● Support reporting to ICF Global (annual plans and related requirements)
● Prepare and maintain documentation for elections, balloting, and membership votes
● Preside over voting and election processes, ensuring integrity and transparency
● Attend monthly Board meetings, chapter events, and the ICF Global Leadership Forum
● Engage members and help strengthen leadership visibility within the chapter community
● Serve as a voting member of the Board and uphold Board-adopted policies, procedures and programs
● Support internal coordination and communication within the Board
● Perform duties of the President-Elect if required
● Conduct a structured transition and knowledge transfer with the incoming Secretary
● Perform additional duties as assigned by the President or Board
● Strong note-taking, proofreading, and attention-to-detail skills
● Excellent organizational and record-keeping abilities
● Ability to maintain confidentiality and handle sensitive information with discretion
● Reliable, structured, and able to manage multiple responsibilities effectively
● Willingness and capacity to dedicate time and energy to the role
● Collaborative mindset and commitment to volunteer leadership
● Proficiency in both Dutch and English (written and spoken) is essential
● Active ICF Global member in good standing (required)
● Signed and submitted Chapter Leader Pledge (required)
Your Commitment & Timeline:
● Time Commitment: ~8–10 hours per month (plus meetings and events)
● Term: 2 years (renewable)
This is a valuable opportunity to contribute to the governance and continuity of ICF Netherlands, support a thriving coaching community, and develop your leadership within a purpose-driven environment.
Interested?
Send your motivation letter and CV to hr@coachingfederation.nl and join our volunteer Chapter Board.